Logistics Specialist

About the opportunity

SWCA Environmental Consultants is expanding our team and looking for a temporary Logistics Specialist to support our Gulf Coast offices. The ideal candidate is a proactive problem solver who enjoys supporting a diverse group of technical specialists and delivering a proficient level of work.

This is a temporary, hourly position based out of our Houston, TX office.

What you will accomplish

You will be responsible for providing a suite of office administrative support activities, travel logistics coordination, document production and mailing, inventorying and purchasing field supplies, technology asset management (i.e., field tablets and GPS equipment), maintenance and billing of field equipment, expense reconciliation, and other miscellaneous tasks as necessary.

You will also support the Office Safety Representative to manage health and safety compliance tasks, including the efficient deployment and safe return of our field staff across the Southeast Sub Region and beyond. Duties include organizing field equipment, management of employee and office safety supply inventory, scheduling vehicle fleet maintenance, booking travel, schedule coordination with field staff, organizing outgoing and incoming field forms and data, tracking expenditures, and reconciling credit card statements, and coordination of project logistics with Project Managers and Directors.

This position will be responsible for the following:

Logistics Coordination:

• Support the efficient deployment, successful project data collection, and safe return of our large and diverse field staff across our Gulf Coast offices and beyond.
• Manage travel logistics coordination for field staff and project managers, including ongoing schedule coordination with field staff.
• Coordination of project logistics with Project Managers and Directors
• Maintenance, organizing, and billing field equipment, including technology asset management (i.e., field tablets and GPS equipment) and scheduling vehicle fleet maintenance.
• Organizing outgoing and incoming field forms and data
• Tracking expenditures and reconciling credit card statements
• Management of employee and office safety supply inventory

Experience and qualifications for success

Required qualifications:

• Minimum of a High School diploma (or GED equivalent)
• Minimum of one (1) years of experience in office management, logistics, or administrative assistance experience.
• Excellent communication, multi-tasking, and interpersonal skills with the ability to represent the company in a professional manner and meet tight deadlines in a fast-paced environment.
• Demonstrated proficiency with MS Office applications including Word, Excel, PowerPoint, and Outlook.
• Must have a current and valid driver’s license, with the ability to drive multiple types of vehicles and trucks.
• Must be able to run office errands with minimal notice during business hours.
• Willingness to jump into various types of tasks and learn new things to support our team as needs arise.
• Experience with scheduling and meeting coordination
• Ability to write and communicate clearly.
• Strong customer service approach and problem-solving ability.

Desired qualifications:

• Experience working for an environmental consulting, engineering, or construction firm. 
• Experience with Deltek Vision or other CRM software; experience with SharePoint.
• Experience with other software applications such as Adobe Acrobat.
• Budget tracking, reporting, or equivalent experience.
• Ability to assertively negotiate rates with hotels and manage relationships with car rental agencies.
• Experience with technology asset inventory and management; specific to field data collection tablets and GPS devices, or a strong willingness to learn this.
• Three (3) or more years of experience in office management, logistics, or administrative assistance experience.
• Bachelor’s degree in business, accounting, or related discipline.  

SWCA Environmental Consultants is a growing, 100% employee-owned company that offers a full range of environmental services. Our North Star is to be the best place to work and a leader in sustainability, bringing sound science and creative solutions to global environmental challenges, all while staying true to our commitment to employee ownership. At SWCA, we live our core values every day: we collaborate as #OneSWCA, we’re #AlwaysLearning, we #NeverSettle, and we #GiveBack to our communities. With offices across the country, we’re proud to be one of the largest environmental compliance firms in the U.S. and to rank among Engineering News-Record’s Top 200 Environmental Firms.

SWCA is committed to salary equity and transparency. In alignment with this commitment, we post good faith pay ranges in all job postings. An employee in this Houston, TX based position can expect an hourly pay rate of $21.35 to $27.53/hour. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA’s Total Rewards package, which includes a competitive Benefits package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more.

We offer a supportive, team-focused work environment, competitive pay, and great benefits—including a 100% employee stock ownership plan (ESOP) to help you build a strong financial future. At SWCA, we’re committed to helping our team members grow into industry leaders. Our award-winning Career Landscape program offers a clear and structured path to meaningful career development. We support your growth through conference attendance, internal and external training, education reimbursement, our Science and Leadership Program, and bonuses for qualifying publications. All regular-status employees are eligible for a comprehensive benefits package, including medical, dental, vision, wellness, life, and disability coverage, as well as access to our Employee Assistance Program. Employees may also participate in SWCA’s 401(k) Profit Sharing Plan and Trust.

SWCA continues to invest in our people. We value the skills and experience of our internal team members and strongly encourage qualified employees to apply for open positions. We believe in promoting from within whenever possible, offering meaningful opportunities for career growth.

Application Deadline: We will begin reviewing applications immediately and schedule interviews with qualified candidates on a rolling basis. The position will remain open until we identify a strong pool of candidates and may close without prior notice. We sincerely appreciate the time and effort of all applicants and will thoughtfully review each submission.

If you need assistance accessing SWCA’s website, completing the online application, or require accommodations at any point during the hiring process due to a disability, please contact us at accommodations@swca.com or call 1-480-581-5378. We’re committed to providing an inclusive and supportive experience for all candidates. This contact information is specifically for accommodation requests; other inquiries will not receive a response.

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.