Marketing and Proposal Coordinator - Southeast

About the opportunity

SWCA seeks an experienced Marketing and Proposal Coordinator to join our Marketing and Pursuit Resources team to support our Southeast sub-region (Offices include Pensacola, Jacksonville, Gainesville, Fort Lauderdale, Tampa, Raleigh-Durham, and Charlotte). The Marketing and Pursuit Resources team provides our local operations teams with marketing, business development, and pursuit/proposal support. As the Southeast Marketing Coordinator, you will play a key role in leading pursuit development and supporting business development activities to sell our services to our clients across multiple industries. Our ideal candidate will thrive in an environment with tight deadlines and changing needs while ensuring a best-in-class product.  

This is a full-time, regular (with benefits), salaried position. This position provides the flexibility of working remotely, in a hybrid capacity, or in-office. However, it is a requirement that the candidate work in the eastern time zone and possesses the ability to travel to offices for occasional on-site collaboration. Preference will be given to qualified candidates in Florida. This position requires occasional overtime, including working evenings and/or weekends as necessary to fulfill position responsibilities. 

To be considered for the position, a cover letter must accompany your resume. 

What you will accomplish

• Serve as the “go-to” resource for technical staff for marketing information, guidance, and support. 
• Participate in strategic planning for pursuits, proposals, marketing, and business development efforts, including:
  • leading internal teams through the pursuit/proposal development process — taking an active role in strategy and content development;
  • facilitating capture planning activities, working collaboratively with technical staff; and, 
  • coordinating business development activities (meetings, research, events/conferences) 
• Write non-technical content for pursuits/proposals and marketing materials. 
• Support preparations for interviews and client presentations. 
• Work with, and mentor, regional marketing specialists, including: 
  • monitoring opportunities (through lead tracking services, client websites, etc.) for distribution to team members, and  
  • managing and maintaining relevant content in SWCA’s marketing database, Deltek Vision. 

Experience and qualifications for success

Required Qualifications

• A Bachelor’s Degree in Journalism, Communications, Business, Marketing, or related technical discipline (degrees in other specialties are acceptable if relevance can be demonstrated). 
• A minimum of five (5) years of experience with the proposal development process. 
• Proficiency with Microsoft Office. 
• Experience handling multiple proposal projects at once. 
• Excellent attention to detail. 
• Exceptional planning, organizational, proofreading, writing, and formatting skills.  
• Strong communication proficiency (verbal, written, and presentation).  
• Ability to lead processes and work with multiple colleagues who have diverse interpersonal styles.  
• Ability to work with minimal supervision on multiple projects with fast-paced deadlines. 
• Familiarity with the Southeast market, with a strong emphasis on Florida-based clients and pursuits. 

Preferred Qualifications

• Prior experience working within the A/E/C industry, or environmental consulting. 
• Prior experience collaborating with the Business Development team(s) to pre-position and conduct capture planning for must-win efforts.  
• Participation with associations and/or organizational marketing experience. 
• Knowledge of local markets, including clientele and competition in environmental consulting. 
• Experience working in Deltek Vision, SharePoint, or comparable CRM system. 
• Proficiency with Adobe Creative Suite.  

SWCA Environmental Consultants is a growing, 100% employee-owned company that offers a full range of environmental services. Our North Star is to be the best place to work and a leader in sustainability, bringing sound science and creative solutions to global environmental challenges, all while staying true to our commitment to employee ownership. At SWCA, we live our core values every day: we collaborate as #OneSWCA, we’re #AlwaysLearning, we #NeverSettle, and we #GiveBack to our communities. With offices across the country, we’re proud to be one of the largest environmental compliance firms in the U.S. and to rank among Engineering News-Record’s Top 200 Environmental Firms.

SWCA is committed to salary equity and transparency. In alignment with this commitment, we post good faith pay ranges in all job postings. An employee in this Southeast based position can expect a salary of $66,144/year - $85,987/year. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA’s Total Rewards package, which includes a competitive benefits package (https://www.swca.com/careers/benefits-wellness/), forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more. 

We offer a supportive, team-focused work environment, competitive pay, and great benefits—including a 100% employee stock ownership plan (ESOP) to help you build a strong financial future. At SWCA, we’re committed to helping our team members grow into industry leaders. Our award-winning Career Landscape program offers a clear and structured path to meaningful career development. We support your growth through conference attendance, internal and external training, education reimbursement, our Science and Leadership Program, and bonuses for qualifying publications. All regular-status employees are eligible for a comprehensive benefits package, including medical, dental, vision, wellness, life, and disability coverage, as well as access to our Employee Assistance Program. Employees may also participate in SWCA’s 401(k) Profit Sharing Plan and Trust.

SWCA continues to invest in our people. We value the skills and experience of our internal team members and strongly encourage qualified employees to apply for open positions. We believe in promoting from within whenever possible, offering meaningful opportunities for career growth.

Application Deadline: We will begin reviewing applications immediately and schedule interviews with qualified candidates on a rolling basis. The position will remain open until we identify a strong pool of candidates and may close without prior notice. We sincerely appreciate the time and effort of all applicants and will thoughtfully review each submission.

If you need assistance accessing SWCA’s website, completing the online application, or require accommodations at any point during the hiring process due to a disability, please contact us at accommodations@swca.com or call 1-480-581-5378. We’re committed to providing an inclusive and supportive experience for all candidates. This contact information is specifically for accommodation requests; other inquiries will not receive a response.

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

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