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Last Update: 6/25/2020

This policy describes the types of information SWCA, Incorporated, dba SWCA Environmental Consultants may collect from you or that you may provide when you visit the website SWCA.com (our “Website”), as well as information we may collect through our other business dealings, as well as our practices for collecting, using, maintaining, protecting, and disclosing that information.

This Policy Applies to Information We Collect:

On this Website.

  • In email, text, and other electronic messages between you and this Website.
  • In handling work on behalf of our clients.
  • Information collected by a third party for SWCA business purposes.
  • For marketing purposes.

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it.  If you do not agree with our policies and practices, your choice is not to use our Website.  By accessing or using this Website, you agree to this privacy policy. This policy may change from time to time.  Your continued use of this Website after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.

Information We Collect and How We Collect It

Similar to other businesses in our industry, we collect, maintain and otherwise use various information in the course of conducting business.  Business information used by the company includes certain information about third parties such as current clients and prospective clients.  Examples of third party information include contact information for those third parties and for individual representatives of those third parties.

Confidentiality and Security

Any information that is subject to confidentiality or privacy obligations is maintained in accordance with those obligations.  As part of that effort, reasonable security precautions are maintained as required by applicable obligations and otherwise determined to be appropriate.  Subject to compliance with applicable confidentiality and privacy obligations, information may be shared in the ordinary course of business as determined to be necessary or appropriate.  For example, information regarding client projects may be shared with subcontractors as necessary to perform services for the client.  Information is subject to disclosure when required under applicable laws such as in the case of a court order.

Scope of Policies

This document applies to information regarding persons outside of our organization that is collected, maintained, and otherwise used by the company through online means (e.g., in connection with the website or through company email) and through offline means.  This document is not intended to apply to company information regarding internal personnel or prospective internal personnel.  Please note that in the case of third parties (e.g., any third party websites that may be referenced on the company’s site or elsewhere), the information practices of those third parties are governed by the information practices and privacy policies of those companies which we do not have control over or responsibility for.

Changes In Practices And Policies

As we strive to improve our practices, we may review our internal Privacy Policy from time to time. We reserve the right to change this policy at any time and to notify you of those changes by posting an updated version of this policy.

Children Under The Age Of 16

Our Website is not intended for children under 16 years of age. No one under age 16 may provide any personal information on the Website. We do not knowingly collect personal information from children under 16. If you are under 16, do not use or provide any information on this Website. If we learn we have collected or received personal information from a child under 16 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 16, please contact us by email at (email hidden; JavaScript is required).

Do Not Sell My Personal Information

Please be advised that SWCA does not and has not sold any personal information in the last 12 (twelve) months.  Likewise, SWCA does not have any future plans to sell personal information.  However, SWCA respects and understands that you may still want to ensure your personal information is not sold.  Therefore, if you would still like to proceed with your “do not sell my information” request, we ask that you kindly email (email hidden; JavaScript is required) and provide the following information:

  • First and Last Name
  • Email Address
  • Address, City, State, Postal Code, Country
  • Requested Action- Do not sell my information

Do Not Track / Opt-Out 

Where practical, we provide opportunities to limit our use of information regarding individuals.  For example, emails sent by the company for marketing purposes may include an automated online means to unsubscribe or otherwise opt out.  Those emails may also include contact information that can be used for opt-out requests.  Also, requests by individuals to limit use of their information can be submitted to us at (email hidden; JavaScript is required) or (email hidden; JavaScript is required).  

Privacy Notice for California Residents

Effective Date: January 2020

Last Reviewed: June 2020

This Privacy Notice for California Residents supplements the information contained in our privacy policy above and applies solely to all visitors, users, and others who reside in the State of California (”consumers” or “you”). We adopt this notice to comply with the California Consumer Privacy Act of 2018 (CCPA) and any terms defined in the CCPA have the same meaning when used in this notice.

Your California Privacy Rights

If you are a California resident, California law may provide you with additional rights regarding our use of your personal information. To learn more about your California privacy rights, visit https://oag.ca.gov/privacy/privacy-laws.

Alternative Access To Privacy Policies

The Company is committed to complying with the California Consumer Privacy Act (“CCPA”) effective January 1, 2020; and all data privacy and laws in the jurisdictions in which it employs employees. Employees, emergency contacts, and beneficiaries with disabilities may access this notice in an alternative format by contacting (email hidden; JavaScript is required) or (email hidden; JavaScript is required) or by contacting 602-274-3831.

Information We Collect

Our website collects information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or device (”personal information”). In particular, our website has collected the following categories of personal information from its consumers within the last twelve (12) months:

We collect the following categories of personal information for the purposes described below:

  • Name and contact information

Do Not Sell My Personal Information

Please be advised that SWCA does not and has not sold any personal information in the last 12 (twelve) months.  See SWCA’s Privacy Policy.  Likewise, SWCA does not have any future plans to sell personal information.  However, SWCA respects and understands that you may still want to ensure your personal information is not sold.  Therefore, if you would still like to proceed with your “do not sell my information” request, we ask that you kindly email (email hidden; JavaScript is required) and provide the following information:

  1. First and Last Name
  2. Email Address
  3. Address, City, State, Postal Code, Country
  4. Requested Action- Do not sell my information

Do Not Track / Access To Collected Data  

You have the right to request that SWCA disclose certain information to you about our collection and use of your personal information over the past 12 months.  Once we receive and confirm your verifiable consumer request, we will disclose to you:

  • The categories of personal information we collected about you.
  • The categories of sources for the personal information we collected about you.
  • Our business purpose for collecting that personal information.
  • The categories of third parties with whom we share that personal information.

The specific pieces of personal information we collected about you (also called a data portability request).

Deletion Request

You have the right to request that SWCA delete any of your personal information that we collected from you and retained, subject to certain exceptions.  Once we receive and confirm your verifiable consumer request, we will delete (and direct our service providers to delete) your personal information from our records, unless an exception applies.

Deletion request may be denied where:

  • The Identity of the requestor cannot be verified
  • The information in the question was not collected by the business from the consumer
  • An exception applies

We may deny your deletion request if retaining the information is necessary for us or our service provider(s) to:

  1. Complete the transaction for which we collected the personal information, provide a good or service that you requested, take actions reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform our contract with you.
  2. Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, or prosecute those responsible for such activities.
  3. Debug products to identify and repair errors that impair existing intended functionality.
  4. Exercise free speech ensure the right of another consumer to exercise their free speech rights, or exercise another right provided for by law.
  5. Comply with the California Electronic Communications Privacy Act (Cal. Penal Code § 1546 et. seq.).
  6. Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when the information’s deletion may likely render impossible or seriously impair the research’s achievement, if you previously provided informed consent.
  7. Enable solely internal uses that are reasonably aligned with consumer expectations based on your relationship with us.
  8. Comply with a legal obligation.
  9. Make other internal and lawful uses of that information that are compatible with the context in which you provided it.

Exercising Access and Deletion Rights

To exercise the access, data portability, and deletion rights described above, please submit a verifiable consumer request to us by either:

  • Completing the request form
  • Calling SWCA at (602) 274-3831
  • Emailing SWCA at (email hidden; JavaScript is required)
  • Or, by mail to SWCA Environmental Consultants, 20 E. Thomas Rd., Suite 1700, Phoenix, AZ 85012

Only you, or a person registered with the California Secretary of State that you authorize to act on your behalf, may make a verifiable consumer request related to your personal information.

You may also make a verifiable consumer request on behalf of your minor child.

You may only make a verifiable consumer request for access or data portability twice within a 12-month period.  The verifiable consumer request must:

  • Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative.
  • Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.

We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you.

Personal Information Opt-Out and Opt-In Rights

To exercise the right to opt-out, you (or your authorized representative) may submit a request to us by emailing (email hidden; JavaScript is required).

Once you make an opt-out request, we will wait at least twelve (12) months before asking you to reauthorize personal information.  However, you may change your mind and opt back in to personal information at any time by emailing SWCA at (email hidden; JavaScript is required).

We will only use personal information provided in an opt-out request to review and comply with the request.

Contact Information

If you have any questions or comments about this notice, the ways in which SWCA collects and uses your information described herein, your choices and rights regarding such use, or wish to exercise your rights under California law, please do not hesitate to contact us at:

  • Phone: (602) 274-3831
  • Website: www.SWCA.com
  • Email:(email hidden; JavaScript is required)
  • Postal Address: SWCA Environmental Consultants, 20 E. Thomas Rd., Suite 1700, Phoenix, AZ 85012

Data Security

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure.  All information you provide to us is stored on our secure servers behind firewalls.

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website.  Any transmission of personal information is at your own risk.  We are not responsible for circumvention of any privacy settings or security measures contained on the Website.